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Applications for a post-Congress activity must be submitted 30 days prior to the start date of the Congress in order to be reviewed by the Medical Grant Committee. BTG does not accept grant requests submitted less than 30 days before the programme start date.
All Grant requests will be reviewed by our Medical Grant Committee.
BTG makes every effort to review grants in a timely manner and typically will provide a response within 30 days from the time of submission. Upon completion of the review, the Grants Administrator will communicate approval or denial of the request.
If approved, we will begin the electronic signatory process for the Letter of Agreement and request an invoice. Payment will be processed upon receipt of both an executed Letter of Agreement and Invoice.
Grants must be limited to a reasonable estimate of the cost of the grant-funded activities and will be issued to support only the costs associated with the development, delivery or evaluation of the educational programme, resources, or materials.
items not considered for funding include:
Travel, lodging, honoraria, registration expenses or personal expenses for attendees
Compensation for attendees
Lavish venues or meals (time at the meals or receptions should be subordinate to the amount of time spent at the educational activities of the meeting). Meals provided to attendees in conjunction with a programme should be modest and in a manner conducive to a group educational environment (e.g., buffet).
Grants may not cover solely the cost of meals. It is acceptable for a portion of a grant to cover meals/refreshments only if the meals/refreshments are (i) modest and conducive to discussion among faculty and healthcare professional attendees, and (ii) allow primary focus to remain on the educational portion of the event funded by the grant.
Operating expenses (e.g., equipment, salaries, benefits, journal subscriptions, textbooks, business meetings, etc.)
Entertainment, sporting or social events
Promotional exhibits or display space
Consulting or other services or goods provided to BTG
Programs where any of the speakers are BTG (if accredited)
Grants to any individual healthcare provider or group of doctors in private practice
Other costs that are neither reasonable nor customary
Please click on the links below to access the budget templates. The budget templates were developed to help consistently categorize the financial components of an educational intervention from activity planning to continuous assessment and reconciliation. These templates are a guideline only and are not mandatory for grant submission.
If you have any questions with the application process, please contact the BTG Grant Administrator at firstname.lastname@example.org.
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